Privacy Policy

Scholarships & Outreach Applications Portal
Privacy Policy

The software we use to help manage scholarship, award and outreach application submissions is called Tribepad, which is owned by Tribepad Limited. This means that your personal and special category data is processed by Tribepad Limited (the ‘data processor’) on behalf of The Honourable Society of the Inner Temple (The Inner Temple) and the Pegasus Scholarship Trust (administered by The Inner Temple), following the instructions The Inner Temple sets out.

What data we’re collecting
When you apply for our scholarships, awards or outreach programmes we will collect and process data
about you.

This may include personal data like:

  • Name and title
  • Gender
  • Date of birth
  • Address and contact details
  • Nationality
  • School / institution and year group
  • Information about your past and future academic progress, education and career history
  • Bank details
  • Financial information
  • Social economic background

We may also ask you for special categories of data, like:

  • Ethnicity
  • Sexual orientation
  • Disability
  • Health conditions
  • Access requirements


Why are we collecting the data?
Your data will be processed by The Honourable Society of the Inner Temple for the administration of the Inn’s scholarships, awards or outreach programmes. Your data will be supplied to the interview panel of Inner Temple members for them to interview candidates and make decisions on who is awarded scholarships by The Inner Temple.

The personal data we collect will be used for the following purposes:

  • The administration of scholarship, awards and outreach schemes
  • The payment of awards and scholarships
  • Monitoring of equality, diversity, inclusivity and social mobility

The special category data will be used for the following purposes:

  • Monitoring of equality, diversity, inclusivity and social mobility
  • Implementing reasonable adjustments
  • The administration of the Disability Award Scheme

Our legal basis for processing personal and special category data:

  • Legitimate interest
  • Processing is necessary for reasons of substantial public interest (Equality of opportunity or treatment)

Any legitimate interests pursued by us are as follows:

  • Running of scholarship, awards and outreach schemes

Special category data, diversity data and contact information will not be supplied to the interview panel. ‘Diversity data’ is used here to refer to information collected for the purpose of monitoring inclusivity, and equal opportunity.

Special category and diversity data will be published (internally or externally) in an anonymised form as part of The Inner Temple’s commitment to transparency and Equality, Diversity and Inclusion at the Bar.


How long do we keep your data?
Data will be kept for two years after application and then deleted. Should you wish to have your data removed prior to the two-year period elapsing, you should contact scholarships@innertemple.org.uk with your request. If successful, a record of your scholarship award will be stored on our secure database for duration of your membership of the Inn.


Who do we share it with?
We won’t ever share your data for marketing purposes. We may also share your personal data with our contractors and service providers who process personal data on behalf of The Inner Temple to perform certain business-related functions. These include:

Your name will be shared with the other Inns of Court to ensure candidates have not made multiple applications. Bar Course and GDL scholarship winners are published in The Times. If you do not wish this to happen, you should contact scholarships@innertemple.org.uk.


Who has access to your personal information?
Your information will be shared for the purposes of the application process and will only be accessed and processed by authorised personnel for the performance of their duties such as:

  • Education & Training Department
  • Collector’s (Finance) Department
  • Members of the Inn (including interview panellists, reasonable adjustment panel members, appeals and misconduct investigating officers)

How do we store the data?
The privacy of applicants is important to us. Information will be used and stored in line with current data protection laws. The data will be stored on our secure database and our onsite servers. Only people whose job it is will be able to see it.

Your rights
The data protection act 2018 gives you certain rights in connection with your data:

  • Withdraw consent where that is the legal basis of our processing
  • Access your personal data that we have processed or are processing
  • Rectify inaccuracies in personal data that we hold about you
  • Be forgotten – to tell us to remove the data we have about you
  • Restrict the processing of your data in certain ways
  • Portability – to get your data in a commonly used form or ask that we send your data to another similar organisation.
  • Object to certain processing of your personal data by us

If you don’t like the way we’ve treated your data, you have the right raise your concerns with the Information Commissioners Office The Inner Temple Data Protection Policy can be found here.

Who to contact
If you’d like to access your data or enact one of the above rights you should contact Jude Hodgson, Data Protection Lead, or the Outreach Team:

Treasury Office
Inner Temple
London
EC4Y 7HL

jhodgson@innertemple.org.uk or outreach@innertemple.org.uk

As a data controller we’re legally required to register with the UK’s regulatory body, the Information Commissioners Office. The Inn’s registration number is Z7122120.